ACS Fellowship Applicants

As of March 2015, the AAST Acute Care Surgery programs are partnering with the one year surgical critical care programs to have applicants to these programs apply via a joint electronic applicaton.  All applicants are directed to the following link: www.safas-sccpds.fluidreview.com

Thank you for your interest in the AAST's Acute Care Surgery Fellowship Program.

This page will provide an overview of the application process as well as links to the resources you will need to apply to become an AAST-approved Acute Care Surgery Fellowship Program. 

To begin the process, you will need to complete the 

Program Information Form (PIF)

. Once the Program Application Form (PIF) has been submitted and reviewed, a site visit will be performed by two members of the AAST Fellowship Review Certification Committee (FRCC).  The dates of the visit will be coordinated through the AAST office with the Program Director or Program Coordinator listed on the PIF. 

Site Visit

The site visit is the process by which the FRCC reviews the facilities and the proposed curriculum.  Prior to fellows being accepted into Acute Care Surgery, the program must be approved by the FRCC, Acute Care Surgery (ACS) Committee and AAST Board of Managers.  The review process results in a detailed report outlining that the minimum program requirements have been met and will also suggest areas for improvement.  The initial site visit with no deficiencies is good for three years.  A review needs to be conducted every three years. 

Site Visit Preparation

The site will need to provide 3-4 potential dates for the in-person site visit.  Staff will coordinate between the applicant and the FRCC to confirm the date.  In addition, the applicant will need to provide the following information:

• Required Documents
  This is a list of the documentation that will need to be provided to reviewers in advance of the site visit.
• Case Volume Form
  This form provides reviewers with an idea of the number of cases that fellows will be exposed to and helps reviewers determine if the volume is adequate.
• Customizable Site Visit Agenda 
  This will give you an idea of who will need to be present at the site visit and the time frames for each interview.  However, you can rearrange the order of the agenda in a way that works best for your team.

AAST Staff will provide a link where you can upload these materials.

Materials (with the exception of the agenda) must be submitted 30 day prior to the site visit.  The agenda must be submitted two weeks prior to the site visit. If materials are not received by the deadlines indicated, it may result in fines and rescheduling the site visit.

Report Process

The site reviewers’ findings will be presented via a report that will be sent within 14 days of the review to the FRCC.  Once reviewed by the FRCC, if no significant issues arise, the report will be sent for review by the AAST Board of Managers.  If the FRCC identifies significant issues, those issues will be discussed at the ACS committee meeting and then moved to the AAST Board of Managers for final approval.  Recommendations and/or deficiencies will be highlighted and those that require changes, fixing, compliance or additional explanation will be given a deadline date to comply.  A written report will be required.  

• Not Approved Sites
  After the review, if the site is not approved the report will detail recommendations for compliance and approval.  A second site review may be needed.
• Contesting the Report Findings
  To contest the site visit report findings a detailed written letter must be sent to the AAST Board of Managers at AAST, 633 N Saint Clair St, Suite 2600, Chicago, IL 60611.  A response will be sent within 90 days after the initial letter was received.  All communication from the AAST Board of Managers to the site will be sent to the Program Director information listed on the Program Application Form. 

Site Visit Cost

The cost for a two-person site review team is $9,000.  This payment must be received prior to scheduling visit.  The fee includes the AAST administrative fee and honoraria for reviewers. 

Travel, hotel, meals, and incidental expenses are the responsibility of the applicant (and not included in the above fee). 

Cancellation

The site may be cancelled and rescheduled up to 30 days prior to the time of the visit. All monies will be returned for cancellations minus any expenses incurred that cannot be refunded due to policies/procedures outside the control of the AAST (airline tickets and/or hotel reservations). 

For questions please contact Bridget Lindbloom, AAST Acute Care Surgery Fellowship Program Liaison.  

FAQ's