110 Huntington Avenue
Boston, MA
617-236-5800
Booking Your Room:
A block of rooms has been reserved at the Boston Marriott Copley Place at the group rate of $315 single/double per night, plus tax. This includes access to the hotel’s fitness center and guest room internet.
Reservations can be made by visiting https://book.passkey.com/e/50975833 or calling 888-236-2427. Please reference: American Association for the Surgery of Trauma (AAST) Annual Meeting.
Hotel check-in is 3:00 pm local time. Every effort will be made to accommodate guests arriving before check-in; however, rooms may not be available immediately. Checkout time is 12:00 noon local time.
** Please note that a credit card is required at the time of booking to guarantee the reservation; however, it will not be charged.
Reservation Deadline:
The cut-off date to receive the special group rate is Wednesday, August 20, 2025. Reservations received after this date, or once the room block fills, will be based on space and rate availability.
Cancellation:
Reservation cancellations must be received at least 72 hours prior to the scheduled arrival date to avoid a cancellation fee of one night’s room and tax.
Government-Rated Rooms:
A limited number of government-rated rooms have been contracted at the Boston Marriott Copley Place. To qualify for government per diem rates, guests must present a valid form of identification at check-in that consists of:
For U.S. Federal Government Per Diem Rates:
- Personnel badge or ID card issued to U.S. Federal Government civilian employees
- Official Government/Military Travel Orders/Proof of Official Duty Status (some hotels may require travel orders in addition to another form of ID)
- S. Military ID card issued to U.S. Military Personnel on Official Travel
- Common Access Card (CAC) issued to U.S. Federal Government civilian employees and U.S. Military Personnel on Official Travel (excludes CAC cards issued to contractors and retired military)
- S. Federal Government issued Visa, MasterCard or American Express Card (i.e. SmartPay Credit Card)
- Federally Funded Research and Development Center (FFRDC) identification card
- Native American Tribal Government ID card
- Canadian government or active-duty military issued ID or credit card
For State and Local Government Per Diem Rates:
- State or local government issued personnel badge or ID card
- Official Travel orders on original state or local government letterhead
If you can meet these requirements, reservations can be made at the following link: https://book.passkey.com/e/50975833
If you cannot provide one of these forms of identification, the hotel will provide you with the standard Group Rate per night ($315 plus applicable taxes and fees) at the time of check-in.
Airport:
The Boston Marriott Copley Place is located approximately 4.5 miles (approximately 15-20 minutes depending on traffic) from Boston Logan International Airport (BOS); the hotel does not have a hotel shuttle for transport. However, car services and taxis serve both the airport and the hotel.
Hotel Parking:
Valet Parking (per day): $75 daily fee
Two garages are attached to the Marriott Copley Place:
Travel Information:
Air Transportation
AAST has arranged special meeting discounts on United Airlines. These special discounts are available by booking with United directly, through a travel agent, or online.
United Airlines
800-426-1122
7:00 am–9:00 pm CST; Monday–Friday
ACS Z Code: <ZQ52651938>
Agreement Code: <52651938>
Purchase your ticket online at united.com and receive a discount off the lowest applicable fares. When booking online, please enter ZQ52651938 to receive your discount. Area/Zone fares based on geographic location are also available with no Saturday night stay required.
Southwest Airlines
Southwest Airlines is pleased to offer AAST attendees discounted fares for the upcoming annual Meeting-9/5/2025-9/13/2025. The discount is valid for travel from 9/2/2025 to 9/16/2025. No promo code is required; it is automatically populated based on your dates of travel and meeting city. To utilize the discount, book via SWABIZ®.
Ground Transportation:
Taxi and ride share (Lyft and Uber) are available from Boston Logan International Airport (BOS). Prices can vary based on surge times; depending on your travel time, cab fares generally average around $25.
Car Rental:
Your Avis Worldwide Discount or AWD number is B169699
When calling Avis at 1 (800) 331-1600 to make reservations, attendees should provide our reservations agents with this AWD number: B169699.
The AWD will be effective from seven days before the event until seven days after the event.
Avis link for the AAST 84th Annual Meeting
For print materials, please take a look at the Avis.com website. Please enter the assigned AWD number in the AWD or rate code box (B169699)
Dining (typically outlets are open per the times below. However, they are based on hotel occupancy):
The Marriott Copley Place offers three prime dining facilities—Yardhouse (classic American fare); Starbucks and Room Service.
The Marriott Copley Place is adjacent to Prudential where you’ll also find a wide variety of restaurants within walking distance of the hotel.
Things to Do:
Boston offers a wealth of sites and places to visit, many of them steeped in history; visit here for more ideas: https://www.marriott.com/en-us/hotels/bosco-boston-marriott-copley-place/experiences/ .