• Hotel Information

     
     
     
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    79th Annual Meeting of AAST and Clinical Congress of Acute Care Surgery

    September 9-12, 2020

    Hilton Waikoloa Village

    Waikoloa, HI

    Hilton Waikoloa Village is a unique resort on the Island of Hawaii, along the exclusive Kohala Coast. Just 20 minutes north of Kona International Airport, this Waikoloa resort features tropical gardens with waterways, electric canal boats, air-conditioned trams, and a museum walkway with artwork from around the Pacific. Enjoy recreational amenities including two championship golf courses, a stadium tennis court, three swimming pools, dolphin encounters and a lagoon beach with water toys like kayaks and paddleboards.  Our delightful guest rooms and suites are based in unique towers, with balconies and WiFi access. Treat yourself to an expansive suite, complete with a separate living area and sofa bed. Indulge with a revitalizing treatment or massage in Kohala Spa. Exercise in the fitness center or stroll the meditative gardens. Snorkel or kayak in the ocean-fed lagoon, filled with tropical fish. Participate in daily Hawaiian cultural activities such as lei making, hula dancing, and ukulele lessons.

    Hilton Waikoloa Village

    69-425 Waikoloa Beach Drive

    Waikoloa, HI  96738

    Phone:  808-886-1234/ Fax: 808-886-2824

    For the Hotel’s main web page, click here   

    (do not use this link to book your room, please see link below).


    BOOKING YOUR ROOM AT THE HILTON WAIKOLOA: 

     

    Reservations can be made by clicking here or calling 1-800-HILTONS (445-8667) and reference: American Association for the Surgery of Trauma (AAST) Annual Meeting


    (Please note:  you must book your room either from the link below or by calling the number below.  AAST DOES NOT use third party companies to book rooms.  If you receive an email about booking a room for the AAST, please disregard.)

     

    AAST has negotiated a block of rooms at the Hilton Waikoloa Village for attendees of the 79th Annual Meeting of AAST and Clinical Congress of Acute Care Surgery. The Run of House room rate is $245/night single/double with partial and deluxe ocean view rooms available at $265 and $285 respectively. The room rates listed above do not include state and local taxes (currently 14.96%) and are subject to change. The maximum occupancy per room is 4 persons.

    Room rates are per night plus tax and based on single/double occupancy. There is an extra person charge of $50 per 3rd and 4th adult to share the same room, however, the hotel does not charge for children 18 years and younger to share the same room using existing bedding.

    Attendees who confirm a room reservation at the group rate will receive a discount of $12+tax per day for the daily resort charge (retail $45+tax per day).

    A one night’s deposit is due at the time of booking; cancellation 14 days prior to arrival to receive a refund of the deposit.

    The AAST group room rates will be honored three days prior and three days after the Annual Meeting dates of September 9-12, 2020, based on availability. The cut-off date to receive the special AAST rate is Friday, August 7, 2020. Reservations received after the cut-off date, or after the room block fills, will be based on space and rate availability.

    CANCELLATION: A one night deposit is due at the time of booking. Cancellation is 14 days prior to arrival to receive a refund of the deposit.

    The hotel check-in is at 3:00 pm. Every effort is made to accommodate guests arriving before the check-in time; however, rooms may not be immediately available. Checkout time is 12:00 pm.

    EARLY DEPARTURE FEE: To avoid an early checkout fee of $100 per room per night, please advise the Hotel at or before check-in of any change in planned length of stay.

    ** Please note that a credit card is required at the time of booking to guarantee the reservation. Your credit card will only be charged if there is a late cancellation or no show.   

    The Hilton Waikoloa Village is 17 miles from the Keahole-Kona International Airport.  For driving directions to the Hilton Waikoloa Village, please contact the hotel directly or click here

    Parking: Self-parking is $33 per car per day for overnight and day guests and $39/day for valet.

     

    BOOKING YOUR ROOM AT THE WAIKOLOA MARRIOTT:  

     

    Reservations can be made by clicking here.

    A block of rooms has also been secured at nearby Marriott Resort Waikoloa Beach, 69-275 Waikoloa Beach Drive, Waikoloa, HI  96738. Discover your own version of paradise at Waikoloa Beach Marriott Resort & Spa. We welcome you to Hawaii's breathtaking Big Island with newly reimagined beachfront hotel rooms and a wealth of top-quality amenities. Featured resort rooms boast a private patio overlooking scenic Anaeho'omalu Bay, while our transformed Na Hale wing offers a striking backdrop for your time in Hawaii. Stroll from our hotel to an immaculate white-sand beach - the only one of its kind in the area. Soak up the Big Island sun at our three sparkling outdoor pools, complete with a waterslide, or hone your golf skills at our two championship courses. Stop by Aka'ula Lanai or Hawaii Calls Restaurant for exceptional dining, and make sure to attend our Sunset Luau to enjoy music, dancing, and classic Big Island fare. We also feature a hotel spa, a 24-hour gym, and a historic fish ponds. Beachfront luxury awaits at Waikoloa Beach Marriott Resort & Spa.

    A block of rooms has also been secured at nearby Marriott Resort Waikoloa Beach, 69-275 Waikoloa Beach Drive, Waikoloa, HI  96738. Phone: 808-886-6789 Fax: 808-886-3601


    Dining

    For information on dining options at the Hilton Waikoloa Village, click here.


    Travel Information

    Air Transportation

    AAST has arranged special meeting discounts on United Airlines. These special discounts are available by booking with United directly, through a travel agent, or online.

    United Airlines

    800-426-1122

    7:00 am–9:00 pm CST; Monday–Friday

    7:00 am–5:00 pm CST; Saturday–Sunday

    ACS Z Code: ZHKG

    Agreement Code: 863693

    Purchase your ticket online at united.com and receive a discount off the lowest applicable fares. When booking online, please enter ZHKG863693 to receive your discount.  When you reach the Payment Information page, select "United payment types." You will see an option to redeem a travel certificate. Enter your certificate number or PIN and the issuer's last name and select "Apply." Area/Zone fares based on geographic location are also available with no Saturday night stay required. 

    Ground Transportation

    Taxicab fares from the airport to the Hilton Waikoloa Village are approximately $65 USD one way. 

    Car Rental

    Avis is designated as the official car rental company for the 2020 AAST Annual Meeting.  Special meeting rates and discounts are available on a wide selection of GM and other fine cars. To receive these special rates, be sure to mention your Avis Worldwide Discount (AWD) number when you call.

    Avis Online Reservations

    Phone: 800-331-1600

    AWD Number: B169699

    Note regarding Unauthorized Registration and Housing Services:

    It has come to our attention there are companies operating on the internet claiming to offer registration and housing services for AAST Meetings. These companies are not affiliated with AAST and do not offer any services on our behalf. You may receive e-mails or phone calls from these companies urging you to book hotel rooms or register for the meeting(s). Registration and housing should only be accessed from the AAST website. Housing reservations should be made directly with the hotel.