Welcome to all Presenters of the 2025 AAST Annual Meeting of Clinical Congress & Acute Care Surgery! 

Notes for all Presenters

• AAST's AV Guidelines will be posted soon
• Feel free to use AAST's PowerPoint template for your presentation
• Please structure your disclosure slide to include the language here
• The slides to your presentation are to be uploaded to Speaker Ready Room (Room: Provincetown)
• Slides are to be uploaded in the Speaker Ready Room at least four (4) hours prior to your presentation 

Speaker Ready Room Times (Room: Provincetown)

• Tuesday, September 9, 2025: 10:00 AM – 7:00 PM
• Wednesday, September 10, 2025: 6:00 AM – 6:00 PM
• Thursday, September 11, 2025: 6:00 AM – 6:00 PM
• Friday, September 12, 2025: 6:00 AM – 6:30 PM
• Saturday: Closed 

Oral Presenters

• Please remember to upload your manuscript to BOTH the Cadmium Website and to the Journal of Trauma and Acute Care Surgery (JTACS: https://journals.lww.com/jtrauma/pages/default.aspx) by Friday, August 1st
• To view the JTACS submission instructions, click here
• Please note: the above are two separate submissions and you must complete both. This date is non-negotiable and failure to upload by this date will make you and your institution ineligible to present for two years (2026 and 2027). A letter will also be sent to your chairman. Please make sure you mark them in your calendar
• If there is a speaker change, please let rsass@aast.org know ASAP
• You will take ten (10) minutes to complete your presentation. After your presentation is complete, the discussant will ask their questions, which will take a maximum of five (5) minutes. The remaining five (5) minutes you will respond and then take questions from the audience (if time allows)

Quickshot Presenters

• Please remember to upload your manuscript to the Cadmium Website (link sent via email) by Friday, August 1st
• Please note this year it is mandatory for quickshots to submit your manuscript to the Journal of Trauma and Acute Care Surgery (JTACS, www.jtrauma.com) by Friday, August 1st 
• To view the JTACS submission instructions, click here
• Please note: the above are two separate submissions and you must complete both. This date is non-negotiable and failure to upload by this date will make you and your institution ineligible to present for two years (2025 and 2026). A letter will also be sent to your chairman. Please make sure you mark them in your calendar
• You will have three (3) minutes to present a maximum of 5 slides (not including the title and disclosure slides). The discussant will ask two (2) very objective questions, which should take no more than two (2) minutes. You will have one (1) minute to answer your two questions.  The moderator will stop you or the discussant if you go beyond the time allotted for your presentation
• The two questions from your moderator will be sent to you by Friday, September 5th 
• If there is a speaker change, please let rsass@aast.org know ASAP 

Poster Presenters

• All presenters are required to submit their poster to the designated Google Drive no later than 11:59 PM PST on Monday, September 1st. An email containing Drive access to submit your poster has been sent. Please contact Kaitlyn Sanders if not received.
• Although not mandatory, AAST suggests submitting your manuscript to the Journal of Trauma and Acute Care Surgery (JTACS, www.jtrauma.com) or to Trauma Surgery and Acute Care Open (TSACO, tsaco.bmj.com) 
• The poster session will be held on Thursday, September 11th from 12:30-1:30 PM EST
• Format: you will present for four (4) minutes, then two (2) minutes will be allocated for questions from the poster professors/attendees
• The poster schedule will be posted shortly 

Notes

• A section at the top of the poster must contain the Title, Authors, and Affiliations – feel free to use the PDF as the template for your poster
• Files must be in Adobe Acrobat (.pdf) file format
• PDFs should be formatted landscape, 8.5 x 11 inches (or similar)
• All posters will be shown on a ~75” TV screen. Please ensure that your poster is readable up to four feet from the screen
• If there is a speaker change, please let Kaitlyn Sanders know ASAP

Military Fallen Surgeons Educational Symposium Presenters

• Your presentation should be no more than seven (7) minutes. Three (3) minutes will be used for audience questions. There is no maximum/minimum number of slides required
• Feel free to use the military slide template
• All slides are to be uploaded to the Google Drive sent by rsass@aast.org by noon PST on Friday, September 5th