*Please Note: The official language of this meeting is in English.
As a presenter (oral, quickshot, or poster) at the 78th AAST Annual Meeting and Clinical Congress of Acute Care Surgery, there are certain guidelines and policies that must be followed. It is very important that you read all information sent to you or your corresponding author. If your corresponding author has not forwarded the emails to you, please ask him/her to do so. Most of the information is also listed below.
1. AV Guidelines
The AV Guidelines should be read and followed. It is recommended to UPLOAD your presentation 24 hours to presenting in the Speaker Ready room. All presentation MUST be uploaded four hours prior to presenting. Only Wednesday presenters are exempt from the four hour rule. If presenting on Wednesday, September 18th, your presentation MUST be uploaded by 11:00 am on Wednesday, September 18th. AV Guidelines are now available.
** Please note: The AAST has changed the slide size to 16:9. Additional information will be included in the AV guidelines. Download the sample now.
2. Presentation formatting suggestions are provided. Remember, AAST attendance is between 1,200-1,400. Make sure you slides can be read and seen in the back of the room.
Oral Podium Papers: presentation length = 10 minutes
Quick Shot Presenters: presentation length = 3 minutes and a maximum of five slides (not including the title and disclosure slide)
3. Disclosure slide
All presentations MUST include a disclosure slide after the title slide. (Quick shot presenters can include your disclosures on your title slide if want). A sample disclosure slide is provided, but it is not necessary to use it; however, your disclosure slide must include the information that is on the sample slide.
4. Journal of Trauma and Acute Care Surgery manuscript submission
All oral presenters MUST submit a manuscript (quick shot presenters are encouraged but not required to submit a manuscript) by August 26th. The January-March 2020 issues of the Journal of Trauma and Acute Care Surgery are heavy with AAST papers. To ensure your manuscript receives priority for early 2020 publication, you will need to upload your manuscript manuscript by August 1. Only those manuscripts submitted by following the uploading instructions will be included in these issues.
REMINDER: it is AAST policy that all oral podium presenters submit a manuscript (except quick shots) prior to the start of the AAST Annual Meeting. Those who do not submit a manuscript by August 26th will be sanctioned and either you and/or your institution will not be allowed to present for two years. A letter will also be sent to your chairman.
5. Journal Submission
Quickshot and Poster Presenters are encouraged to submit to an AAST Journal, The Journal of Trauma and Acute Care Surgery or to Trauma Surgery and Acute Care Open.
If you are submitting to the Journal of Trauma and Acute Care Open, please make sure you select the appropriate 2019 category (2019 Quickshot or 2019 Poster).
Quickshots and posters are highly encouraged to submit a manuscript but it is not mandatory.
6. Manuscript upload for Discussant
It is required all oral and quick shot presenters upload a manuscript by August 26th for the discussant to review prior to the meeting. This date is firm and failure to do so could include sanctions for you and/or your institution. Instructions to upload your manuscript will be sent out late June and will be sent out early-August again. Please note all emails are sent to the corresponding author.
7. Discussants of Oral or Quick Shot Presentations
Please keep your questions short and to the point. There is no need to restate the presentation when discussing an oral podium paper. Remember there are others who will have questions and the presenter requires time to answer all questions.
Oral Podium discussants: please keep your questions to 3-4 minutes.
Quick Shot discussant: please keep your two questions (no more than two questions) to one minute. Please submit your questions to the quickshot presenter by Thursday, September 19th by sending them to Rachel Sass at firstname.lastname@example.org.
8. Poster Presenters
REMINDER FOR 2019: AAST will be moving to ELECTRONIC POSTERS. Please click here for the poster instructions.